Walsall LPA - Secretary - (Part Time) Bloxwich
Role: Secretary
Grade: Grade 4
Salary: £26,487 - £29,874 (Pro Rata)
Closing Date: 04/10/2023
Job Type: Part Time (16 Hours per week)
About Us
West Midlands Police is England’s second largest police force. Together we serve the 2.9 million people who call the region home - one of the youngest and most diverse populations in Europe.
The shared vision of our 12,500 officers, staff and volunteers is to be recognised as a police service that is big enough to cope with everything that is asked of us, while showing we are small enough to care about the things that really matter to people.
This vision is built on three strategic priorities:
- A service that works for local people
- Engaged communities
- Employer of choice
We will achieve each of these goals to enable us fulfil our mission of working in partnership, making communities safer.
These are the values which guide all of our actions and decision making:
- Service – we put people first
- Integrity – we always do the right thing
- Compassion – we see the person needing help
- Professionalism – we lead by good example
- Equality, Diversity and Human Rights – we treat everyone fairly
The secretarial support team has been developed to provide a dedicated secretarial service for WMP Senior Managers. To provide diary management, and related administrative support to Senior Command members.
The role involves an array of responsibilities;
- Meeting/diary management, including room bookings, taking minutes or action points. Minutes will only be taken where there is a legal or auditable requirement to do so.
- Meeting and greeting visitors
- Management of correspondence.
- Complaints management/noting taking at discipline hearings as required.
- Rewards and recognition management.
- Gifts and Hospitality register.
- Collection and distribution of internal and external mail
- Cover for annual leave of buddy secretary.
- Ad hoc tasks that may be allocated from the shared service.
- Clear communicator with good communications skills both verbal and written.
- Acts in a collaborative way that engages with people at all levels
- Possess a high degree of accuracy and attention to detail.
- Highly motivated & resourceful with good time management skills
- IT literate, including the effective use of Office 365, especially outlook as there is a requirement to manage multiple calendars
- The ability to take notes/minutes accurately and produce associated documents in a timely manner.
- Good knowledge of what excellent service delivery looks and feels like.
- Experience of developing and maintaining, standard operating procedures, processes and audit controls.
- Experience of developing strong working relationships with a wide range of stakeholders.
- Experience of managing own workload.
West Midlands Police is a Disability Confident Leader - the highest level an organisation can achieve under the scheme run by the Department of Work and Pensions. We operate a Disability Confident Interview Scheme. All candidates who share with us that they are disabled and meet the essential criteria for the role will be offered an interview*.
Successful applicants will be required to pass recruitment vetting and counter terrorism checks prior to starting their role. This includes a full background & financial disclosure.
*There may be times we cannot interview all disabled people who meet the essential criteria for the job. For example, seasonal and high-peak times. In these situations, we may limit the number of interviews offered to disabled and non-disabled people. In these circumstances, we will select the candidates who best meet the essential criteria for the job.
