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Our Vacancies

210000HQ Requisition #

Grade: Grade 4
Salary: £22,599-26,016
Closing Date: 24th October 2021


Role purpose: 

To provide advice for enquiries into the Health and Safety Team, coordinating and retaining health and safety related data and documentation ensuring quality and accuracy.


  • Respond to all enquiries in a timely and accurate manner, providing advice on policy and process related matters
  • Recognise personal limitations and escalate matters to the Health and Safety Advisors, when they are outside of your level of expertise
  • Ensure all incident records are accurately completed, requesting further detail where required to complete the record
  • Identify incidents that require investigation, and depending on severity either request the relevant information from the line manager or notify the Health and Safety Advisor that will provide support
  • Ensure internal stakeholders are notified of pertinent detail / records relating to incidents
  • Identify incidents that require notification to the HSE under RIDDOR and ensure the Health and Safety Advisor / Head of Health and Safety is notified
  • Ensure all RIDDOR documentation is logged and retained within the incident recording system
  • Monitor the completion of investigations for quality and accuracy
  • Analyse reports for any emerging trends and notify the Health and Safety Advisor / Head of Health and Safety of any trends identified
  • Alert the Health and Safety Advisor / Head of Health and Safety of any significant incidents as soon as possible
  • Ensure that the action plan process is managed and that accurate data is provided to NPU’s and Departments
  • Manage the walkthrough inspections process, ensuring that notifications are provided to stakeholders
  • Ensure the quality of the walkthrough inspections is of a high standard and provide further advice and to stakeholders where issues are identified
  • Manage the local health and safety committee process, ensuring that meetings are scheduled and are provided with the required management information
  • Record the minutes of the health and safety committees, ensuring a high level of quality and retain them for evidential purposes
  • Attend meetings to update on matters of policy and process
  • Ensure risk assessments that are submitted are suitable and sufficient (as defined by Regulations) and retain them for future reference
  • Manage the review process for risk assessment, issuing reminders to stakeholders as required
  • Ensure fire safety management information is collated and reminders are issued to key stakeholders for activities such as fire drills, evacuation plan review, weekly alarm testing and fire risk assessment
  • Maintain records of the Site Safety Leads and build effective working relationships with the to ensure a smooth flow of information
  • Monitor the health and safety website to ensure information to ensure the information available is accurate
  • Manage the Document Control process to ensure the information provided by the team remains current
  • Manage the CX system for the team ensuring any actions are completed within a timely manner
  • Build effective working relationships with stakeholders e.g. Insurance and Risk Manager, Property Services Team, Facilities Team, IT&D
  • Produce health and safety data to answer requests for information, including:
  1. Benchmarking data
  2. Investigation data
  3. FOI Requests
  4. Data for Audits
  5. Bespoke data requests
  6. Performance data
  • Ensure the incident recording system is managed to maintain access for users by working closely with IT&D colleagues
  • Develop the electronic safety system to include all areas of safety management as guided by the Head of Health and Safety
  • Support the team on the use of the systems and processes.

Knowledge and experience  

  • Minimum of two years’ experience in health and safety (Desirable)
  • Good working knowledge of Microsoft Office software in particular Excel
  • Knowledge / Experience of the Police Service (Desirable)

Personal qualities 

  • Proactive and practical approach
  • Good interpersonal skills
  • Building and maintaining strong working relationships
  • Creative and driven to deliver
  • Excellent communication skills
  • Customer focused
  • The ability to challenge constructively.

Education and qualifications  

  • Level 3 qualification in Occupational Safety and Health
  • Fire risk assessment

Hours of Work and Flexibility:  

  • Working outside of standard office hours may be required
  • There will be a requirement at times to travel to other locations within the Force area.

Appointment to this role will be dependent upon successfully passing vetting and medical checks, which may include a drugs test and if required a fitness test.

West Midlands Police are currently undertaking a long term review of staff pay and conditions.  The grade, pay and other terms of employment are therefore subject to review and may change in the future. 

West Midlands Police is a Disability Confident Leader - the highest level an organisation can achieve under the scheme run by the Department of Work and Pensions.  As part of our commitment we operate a ‘Disability Confident Interview Scheme’ - all candidates who declare a disability and meet the essential criteria for the role will be offered an interview.  

It is important to note that there may be occasions where it is not practicable or appropriate to interview all disabled people who meet the essential criteria for the job. For example: in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. In these circumstances, the employer could select the candidates who best meet the essential criteria for the job, as they would do for non-disabled applicants.

"Diversity and Inclusion Vision:  Maximise the potential of people from all backgrounds through a culture of fairness and inclusion to deliver the best service for our communities"

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