Counter Terrorism Unit - 12 month Fixed Term Contract - Major Incident Room (MIR) HOLMES Indexer

190000FD Requisition #
Grade: Band C Lower
Salary: £20,115 - £24,759
Closing Date: Monday 26th August 2019, midnight

This is your chance to join us at the forefront of the fight against terrorism.

Do you think you have the skills and motivation needed to be a part of an evolving, dedicated team?


The West Midlands Counter Terrorism Unit (WMCTU) Investigations Department requires highly motivated individuals to work within the MIR, in the role of MIR HOLMES Indexer for a 12 month Fixed Term Contract. Applicants will need to demonstrate high levels of discretion and integrity as they make a valuable & significant contribution to WMCTU operations.


You will be responsible for raising actions and indexing documents in accordance with MIRSAP guidelines for the investigation of Major Crime and Counter Terrorism. You will also be responsible for assisting with typing, proof reading and clerking as directed by the office management. You will be involved in the preparation of interview transcripts including registration of interviews onto the HOLMES database, assisting our forensic management teams with inputting exhibits as well as assisting with court preparation and case build.


MIR Indexers are also responsible for ensuring all material gathered as part of an investigation is retained, recorded and revealed where appropriate in support of evidential case build and disclosure. It is essential you ensure material entering the MIR is relevant, accurate and proportional whilst complying with legislation, RIPA, DPA, Force Police and local Standard Operating Procedures.


You will also be required to attend court and give evidence as required.


If not already trained the successful applicant will be required to attend a three week HOLMES Indexer course which will be out of the force area.


This is a management vetting / security cleared designated post. The preferred candidate will be subject to both procedures.


If you have any queries regarding this role, please contact


“You must be a British citizen to work for the West Midlands Counter Terrorism Unit. If you hold dual nationality, one component of which is British, you may also be considered. However, if successful, you may be asked to relinquish your non‐British nationality (and any entitlement you may have to a foreign nationality) as a condition of your confirmation of appointment with WMCTU. One of your parents should also be British or have substantial ties to the UK. In the latter instance; substantial ties means that your parent is a citizen of a British Overseas Territory, a Commonwealth citizen, US citizen, EEA citizen, British national or citizen overseas, and they would need to have demonstrable connections with the UK by way of family history or have been resident here for a substantial period of time.


If you're already married to, or cohabiting with, a person who isn't a British citizen, you may still be eligible for employment at the discretion of the Department. You should note however, that marriage to, or cohabitation with, a person who isn't a British citizen after appointment may, in some circumstances, result in the withdrawal of security clearance and subsequent transfer to another Department, or (if this is not possible or the officer does not wish to transfer) dismissal. Each case will be considered on its merits, taking into account the ties between the person involved and the United Kingdom.”


Diversity and Inclusion Vision: “Maximise the potential of people from all backgrounds through a culture of fairness and inclusion to deliver the best service for our communities”


Please do not attach a CV/covering letter as these will not be used in during the application process.

Role Responsibilities:

  • Read and research information submitted into the incident room (MIR) recording information in the appropriate indices in the HOLMES data base in accordance with MIRSAP and standard operating procedures.
  • Receive and register all documentation from the Receiver appropriately using the HOLMES software and any replacement system.
  • Raise any actions as instructed, after checking that the enquiry is not already the subject of a previous action, updating actions as and where necessary and resulting the completed actions.
  • Index the content of the documents following the guide indicated by the Receiver or Document Reader, creating cross references as appropriate.
  • Index complex documentation within the HOLMES database in accordance with MIRSAP and the Indexing Management policy.
  • Use ancillary software, such as the Altia Document Management software to log and integrate multi media.
  • Utilise ancillary computer and word processing systems in order to undertake any additional research required.
  • Assist with typing, proof reading and clerking as directed by the office management.
  • Preparation of interview transcripts including registration of interviews onto the HOLMES database.
  • Assist FMT with inputting exhibits onto HOLMES database.
  • Responsible for the control and security of all equipment associated with the HOLMES database.
  • Assist with court preparation and case build.
  • Undertake in the training of new operatives, police and police staff (when suitably qualified and experienced).
  • Attend court and give evidence as required.
  • Ensure all material gathered as part of an investigation is retained recorded and revealed where appropriate in support of evidential case build and disclosure.
  • Ensure material entering MIR is relevant accurate and proportional whilst complies with legislation, RIPA, DPA, Force Police and local Standard Operating Procedures.
  • Any other duties commensurate with the role and band/grade C lower.
Essential Skills and Competencies:

  • Experience in using computer systems and software.
  • Demonstrable attention to detail and accuracy in recording and presenting information.
  • Will be required to pass a HOLMES Indexers course.
  • To be trained as a HOLMES Indexer and be able to demonstrate recent relevant experience of using the system.
  • Knowledge and practical experience of the Major Incident Room Standardised Administration Procedures and HOLMES database.
  • Working knowledge of legislation including PACE, DPA, RIPA, CPIA & ECHR.
  • Working knowledge of dealing/handling sensitive information with relevant protective marking.
  • RSA Level I or equivalent typing/keyboard skills.
  • High level of computer literacy.
  • Good interpersonal and communication skills Good communication skills both written and oral.
  • Integrity.
  • Flexible approach to working practices.
  • Self-motivation and self-management skills.
  • Experience of team working.
  • Ability to prioritise workload.
Desirable Skills and Competencies:

  • Evidence of working on own initiative and with minimal supervision.
  • Possess proven investigatory experience.
  • Manage own workload prioritising competing demands to ensure enquiries run to their maximum effectiveness.
  • Decisive with the ability to identify problems and take effective remedial action.
  • Knowledge of the criminal justice system and procedures.
  • Previous experience of working in a major incident room environment.

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